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Case study · For couples

How Priya & Arjun stopped running their wedding and started living it

A self-planned destination wedding in Udaipur. 400 guests, 6 countries, zero chaos.

400
Guests
3
Days
6
Countries
100%
Success

The challenge

Priya and Arjun had a vision: a grand three-day destination wedding in Udaipur, planned entirely by themselves. No full-service planner, no corporate event firm. Just the two of them, and 400 guests flying in from the UK, the US, Singapore, Dubai, and across India. They knew what they were taking on. They just needed the right system.

Key pain points

  • 1400 RSVPs to track across every ceremony, for every single guest
  • 2International guests across 6 countries: flights, hotels, visas, transfers
  • 3Keeping extended family updated across a 3-day, multi-ceremony schedule
  • 4Collecting travel documents from guests scattered across time zones
  • 5No way to push real-time updates when plans changed. And plans always change.

What The Wedding Project gave them

A guest operating system that ran quietly in the background while they focused on the wedding. Every guest got a beautiful, personalised web app: their schedule, their venue, their pickup time, no download required. Priya and Arjun had a live dashboard showing every guest's status, every document, every flag, all at once.

Guest PWA with complete timeline for every ceremony, on any phone
Automated document collection for all 400 guests, including international travel docs
Live RSVP tracking across every ceremony. No spreadsheet required.
Hotel block coordination with real-time availability
Multi-language support for family members across 6 countries
Automated reminders sent at the right time, without manual triggering

How it rolled out

1
8 weeks out

Guest list built, PWA invitations sent

RSVPs and documents started flowing in without a single follow-up

2
4 weeks out

Full ceremony timeline shared with automatic reminders

International guests booked the right flights, right hotels. Zero confusion.

3
Wedding week

Real-time updates pushed to all 400 guests

Perfect attendance across all ceremonies, even after a last-minute schedule change on Day 2

4
After the wedding

Photo sharing and thank-you coordination

The experience didn't end when the last ceremony did

What happened

100%
Check-in rate

Every single guest, at every single event. On time.

30hrs
Time saved

vs. friends who planned similar weddings the old way

Zero
Missed pickups

Not one confused guest, not one wrong venue

95%
Guest satisfaction

"We thought they had a professional planner"

“I actually got to be the bride. That's what I keep saying when people ask. I didn't spend our wedding week glued to my phone. I was there. Fully there. And our guests felt it too.”
Priya Sharma

Your wedding is not a project to be managed.
It's a moment to be lived.

The spreadsheets, the WhatsApp groups, the 2am follow-up messages don't have to be part of your story. Tell us about your wedding. We'll show you what it looks like when it runs itself.

We reply within 24 hours. No pitch, just a conversation about your wedding.